Purchase of Spares and Stores Miscellaneous

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Docu ID: 7WPJSRA APPROVED By CPO Capt Al Anfaal Muhammad Masha Allah on 15 Jul
2024
Note: Computer Generated Documents Do Not Require Signature.
RESTD
ROUTINE
505 Electronics B Wksp EME
Complex
Rawalpindi
Tel: 30744
81201-EME/PPRA-7WPJSRA
15 Jul 2023
To: Public Procurement Regularity Authority
Info: CLS-Sup Chain & Monitoring Sec
EME-Tech Coord
HQ RWP LOG AREA-EME
CMA (RC) Store Sec Rawalpindi
ID: Office Copy
505 Electronics B Wksp EME-LP
Subj: Uploading of Tender Notice Inquiry Number – 01 / FY 2024-25 On
PPRA Website
1. 505 Electronics Base Workshop EME Rawalpindi intends to purchase
Spares / Stores mentioned on Annexure A for which quotations are required
from well reputed and experienced firms preferably which are security wise
cleared from military intelligence. Soft copy of subject Tender comprising details
of equipment, stores required and quantities along with specifications may be
collected from the office of undersigned on submission of tender fee Rs. 3000.00
before 20 August 2024.
TERMS AND CONDITIONS OF THE TENDER
2. Quotations. As per PPRA Rule 36 Single stage-two envelopes
procedure will be followed. Each bid shall comprise one single envelope
containing separately, financial proposal and technical proposal. Technical
proposal will be opened on 20 August 2024 and financial proposal will be
opened after evaluation of technical proposal.
3. Technical Offer Must Contain Following
a. Warranty / Guarantee being provided.
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RESTD
Docu ID: 7WPJSRA APPROVED By CPO Capt Al Anfaal Muhammad Masha Allah on 15 Jul
2024
Note: Computer Generated Documents Do Not Require Signature.
RESTD
b. OEM calibration certificate along with last calibration date for tools
& test equipment.
c. Quoted Tools & Test Eqpt should be from fresh stock along with
manufacturing date.
d. Alternate options for phased-out or non-availability / obsolete items.
e. Quotation of sub accessories and all available options of tools and
test equipment.
f. Technical specification etc.
g. Delivery period.
h. Similar Projects under taken in past or same item provided
previously along with financial year.
i. Installation requirements/instructions (if applicable)
j. Trade link in case of Genuine / OEM Parts.
k. Data Sheet of electronic Component in case of OEM / Genuine
Parts.
l. Applicability of Mil standards / spec where asked.
4. Commercial Offer Must Contain Flowing
a. Rates quoted in PKR only.
b. Quoted rates must be inclusive of all Government taxes, with
taxes mentioned as well.
c. Rates will be quoted for brand new items.
d. No column should be left blank in quotation, however, NQ should
be written in the rate column for ITEMS NOT BEING QUOTED.
e. Firms to clearly mention “TOTAL NUMBER OF ITEMS QUOTED”
on each page.
f. Rates to be quoted on the format provided otherwise quotation will
not be considered, especially serial number of IT be strictly
followed.
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RESTD
Docu ID: 7WPJSRA APPROVED By CPO Capt Al Anfaal Muhammad Masha Allah on 15 Jul
2024
Note: Computer Generated Documents Do Not Require Signature.
RESTD
5. Restrictions
a. CUTTING OR OVERWRITING in the quotation may make it liable
to rejection, therefore may be avoided.
b. The purchaser retains the authority to REJECT any or all the
quotations as per PPRA Rules.
c. Quotations must be submitted as per provided format MS EXCEL
(both hard & soft copy) otherwise same may be rejected. Format
to be collected from 505 Electronics Base Workshop EME at
the time of collection of tender items details.
6. Tender Opening
a. Quotations must be dropped in the tender box before 1030 hours
before/on 20 August 2024.
b. Technical Offers will be opened at 1100 hours on 20 August 2024
and Commercial offer will be opened after evaluation of technical
offer.
c. In case of gazette holiday Technical Offer will be opened on next
working day.
e. No quotation will be accepted after due date and time.
f. The presence of contractors/ representative at the time of opening
of technical / commercial offers is mandatory, in case of absence of
firm’s representative Offer will not be opened by IT opening board
and decisions will be accepted by all firms.
7. Important Notes
a. The firms will provide custom documents and bill of landing
whenever asked.
b. Delivery period (DP) to be mentioned while quoting the rates,
however, it is preferable that DP may not exceed 1 x months after
issue of purchase order.
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RESTD
Docu ID: 7WPJSRA APPROVED By CPO Capt Al Anfaal Muhammad Masha Allah on 15 Jul
2024
Note: Computer Generated Documents Do Not Require Signature.
RESTD
c. Tender documents can be obtained on CD from this office during
office hours.
d. Qualifying firms may be issued repeat orders, throughout the
validity period of this IT. Firms will be required to supply the ordered
stores within the delivery period mentioned on the purchase order.
e. Rates quoted alongwit complete Govt Taxes and must be valid
till 30 Jun 2025.
f. Advance sample could be asked (if required).
g. Quantity of items mentioned at Annexure A may vary subject to
availability / non availability of funds.
h. For any clarification, please contact Local Purchase Officer of
505 Electronics Base Workshop EME during working hours at
051-5494062.
8. Special Instructions
a. Any Firm with pending delivery of spares for a period of more than
three months would be barred from participating in tender.
b. Study the specifications of item(s) of this Tender Inquiry carefully
before quoting, otherwise 505 Electronics Base Workshop EME will
not be responsible.
c. Read all clauses carefully before preparing the quotations.
In case of any discrepancy against any clause(s) in quotation, the
bid is liable to rejection.
d. Quotations to be deposited duly signed/ stamped on each page
along with covering letter, on letter pad of the firm on or before
opening date i.e 20 August 2024 before 1030 hours.
e. Quotation will not be accepted without SOFT COPY and shall be
returned to the firm.
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Docu ID: 7WPJSRA APPROVED By CPO Capt Al Anfaal Muhammad Masha Allah on 15 Jul
2024
Note: Computer Generated Documents Do Not Require Signature.
RESTD
Anx A
TENDER NO. 01 / FY 2024-25
Ser Spares Req Remarks
1. Radar Equipment Detail can be obtained from LP office
2. Indigenization Parts during working hours (0800-1500 hrs).